The USBC Officer Certification Program teaches league presidents, secretaries and treasurers his or her responsibilities for the office positions he or she holds or wishes to seek. In order to become a certified officer, a member must first go through the instructional course and then pass the exam.
Prior to taking an officer course, all members will have to take our Basic Bowling Course and pass the exam.
A one-time $25 registration fee is required. Once paid, members will be able to take any course he or she desires.
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USBC RULES: Rule 102 – League Officers
This rule is waived in youth leagues where a majority of the membership is comprised of youths 13 years or younger.Each league shall elect a president, vice president, secretary and treasurer each season and may elect a sergeant-at-arms.
All officers are subject to the following:
1 .The league board of directors shall elect the officers unless the league rules vest this authority in the general league membership.
2. The elections shall be conducted at a meeting held before the distribution of league awards, unless the league board of directors decides that they are to be held prior to the start of the league schedule.
3. All league officers must be members of USBC.
4. Only the offices of secretary and treasurer may be combined.
5. Two members of an immediate family cannot serve as president and treasurer or secretary-treasurer; or vice president and treasurer or secretary-treasurer of the same league or co-sign for withdrawals from a league account.
6. Either league members or non-league members may hold league office. When the league requires an officer to be a league member, the board of directors shall decide whether the officer will be allowed to complete the term of office if no longer a league member. Failure to perform any of the officer duties is cause for removal from office and/or suspension of membership.
Commonly Asked Questions – Rule 102a.
102a/1 – I was at our league’s organizational meeting and the league elected the treasurer’s husband as their president. Is this legal?
No, two immediate family members cannot hold the offices of president or vice-president and secretary-treasurer or treasurer in the same league. Therefore, one of these officers must resign and the league board (officers and team captains) proceeds in voting in a new officer.
102a/2 How should a league handle complaints regarding problems occurring within the bowling center?
When the league has concerns regarding lanes, equipment, loud music, etc., the league officers, or a committee appointed by the league president, may discuss the problem with center management in an effort to resolve the matter.
102a/3 – Who is considered immediate family? What if they are no longer in the same household?
Members of an immediate family include mothers, daughters, sisters, wives, husbands, sons, brothers, fathers, stepsisters, stepbrothers, stepmothers, stepfathers and in-laws. Two members of an immediate family cannot serve as president or vice-president and secretary-treasurer or treasurer of the same league or co-sign for withdrawals from a league account, even if they do not reside in the same household.
102b. Vacancies in Office
A vacancy in any office shall be filled by the board of directors.
102c. Duties of the President
The president/league supervisor shall perform the following duties:
1. Preside at all league meetings.
2. Enforce all rules and regulations of the league.
3. Arrange to have an account set up in a recognized banking institution in the name of the league with the bank statements being sent to the president and the signatures of at least two officers required for all withdrawals.
4. Appoint a prize committee and an auditing committee, as well as any other committees neededduring the season. (For more information on committees, see the USBCLeague Operations Handbook found on BOWL.com.)
5. Arrange to have the prize committee submit one or more prize lists for consideration by the fifth week. (See Rule 117a.)
6. Personally verify the league’s bank balance monthly.
(A Monthly President Verification Worksheet can be found on BOWL.com.)
In youth leagues that have a board, the president shall assist the league supervisor with the duties of the president.
“Verify” means the president must not only determine the amount on deposit, but also do the arithmetic necessary to determine how much should be on deposit. If the account is found to be short, the president must report the shortage immediately to USBC Headquarters for possible action under the bonding insurance policy.
Audit Committee responsibilities include, but are not limited to, the following:
a. Audit: Perform at least one audit no earlier than one month prior to distribution of prize fund.
b. Receipts: Verify the amount and date of deposits.
c. Disbursements: Review canceled checks and supporting documents to determine that expenditures are proper. All checks must bear the signatures of two authorized co-signers. Checks should not be made out to cash. The checkbook should be reviewed to verify entries made and to reconcile the appropriate bank statements.
Review the financial statement prepared by the treasurer to ensure it is a fair representation of the league’s finances.
(For more information on managing league funds, see the USBC League Operations Handbook on BOWL.com.)
Commonly Asked Questions – Rule 102c.
102c/1 – Our league president and treasurer are best friends. Due to their relationship, is the president still required to verify the league’s bank balance on a monthly basis?
Yes, the friendship or relationship does not excuse the president from his/her responsibility of personally verifying the league account each month. Failure to verify this information monthly could affect the league’s bonding coverage.
102c/2 – As president, I receive our league account bank statement each month and verify the league’s bank balance. Do I have to do anything else?
Yes, you must also look at the treasurer’s records to determine if all funds paid are accounted for. For example, some individuals may be behind in fees, while others may have paid for the entire season. The amount on deposit must be the amount received by the league. Also, you need to appoint an audit committee. The audit committee should check the treasurer’s records at specified times during the season to verify that incomes, expenditures, balances and records have been accurately kept.
102c/3 – Who has the right to request an audit?
Any member of the league has the right to request an audit. The request should be done in writing to the league president along with information to support or justify the audit.
102c/4 – Can a league conduct more than one audit?
Yes, the minimum requirement for audits is one audit must be completed no earlier than one month prior to the end of the league schedule. A league may conduct an earlier audit(s) but still must have the end of season audit within the last month of the league schedule.
102d – Duties of the Vice President
In the absence of the president, the vice president shall perform the duties of the president.
102e – Duties of the Secretary
In addition to the duties specified by the board of directors, the secretary/league official shall:
1. Have every participant complete a membership card application and collect appropriate membership dues.
2. Forward the annual membership dues with completed league application and membership card applications to the local association manager(s) within 30 days after the league begins to bowl. Membership card applications and applicable fees for additional members shall also be forwarded
to the local association manager(s) within 30 days of receipt.
3 – Keep minutes of all league meetings, handle all league correspondence and notify the members or team captains of all league meetings.
4 – Have a current standing sheet available for the members to see at each league session. The standing sheet shall contain the average, number of games and total pins for each member, and any scores eligible for special prizes the league issues.
(For more information about standing sheets, see the USBC League Operations Handbook on BOWL.com.)
5 – Be responsible for a record of the scores bowled by all team members and substitutes, and report scores that are eligible for USBC, state and local association awards.
a. Submit a completed award application within 20 days.
b. Notify the local association manager or authorized representative within 48 hours of scores that are eligible for USBC honor score recognition.
6. Give each member of the board a copy of the league rules and prize list and see that the leagues schedule is either posted in the bowling center or given to each team captain.
7. Give a copy of the final standing sheet to the league treasurer so the awards can be distributed.
8. Turn over to the newly-elected officer all league records, such as minutes of meetings, copies of rules and prize lists, league property, etc.
9. Furnish a list of individual averages to the local association manager(s), when requested. The list must show the full names and ID numbers of all bowlers who competed in the league, the number of games bowled, total pinfall and average for each bowler.
10. On request of the local association or USBC, provide a list of names and addresses of the league officers; and the names of captains and members in the league.
11. Notify league members of all local association meetings and any proposed changes in local association dues.
In youth leagues that do have a board, the secretary shall assist the league official in the responsibilities of the league secretary.
In leagues using a computer and/or average service, the elected secretary remains responsible for all the duties specified in Rule 102e.
Commonly Asked Questions – Rule 102e.
102e/1 – Who has the right to see the league records?
Although the secretary and treasurer are responsible for maintaining an accurate and complete account of scores and finances, the records are league property. Therefore, all league members have the right to see the records. However, so as not to disrupt bowling, arrangements should be made to view the records either before or after bowling, or at some other time agreeable to the officer(s).
102e/2 – Our bowling league utilizes the center’s secretarial service. Do we still need to elect a league secretary?
Yes, Rule 102a requires each league to elect a secretary. Since the league utilizes the center’s secretarial service, the league secretary should work together with the bowling center and is responsible for ensuring that all duties listed under Rule 102e are being properly fulfilled.
102e/3 – Can a proprietor require our league to use and pay for the secretarial services provided by the center?
Yes. This and other proprietor provided services are issues negotiated between the league and the center. Although a proprietor can provide the service, it is up to the board of directors to determine if the league will utilize it. However, whether the league uses the service or not, the proprietor may still require payment. In cases where the league utilizes a secretarial service provided by the bowling center, the league is still required to appoint a secretary and
treasurer. These officials are required to ensure that all duties as specified in Rule 102e and Rule 102f are fulfilled.
102e/4 – How long must league records be maintained?
USBC does not have any rule regarding how long the secretary’s records (i.e., minutes, prize lists, copies of recaps and standings sheets, league rules, etc.) should be kept. This is an issue to be determined by each league. Recap sheets can be destroyed after the season has been completed and all records have been finalized. However, Rule 102e, Item 8, requires this information to be turned over to the newly elected officer when there is a change in
As to the treasurer’s records, Rule 102f, Item 7, requires all financial records, whether in the possession of the former officer or newly elected officer, be retained for at least one year following the completion of the schedule.
102f. Duties of the Treasurer
The treasurer shall perform the following duties:
1. Establish a bank account in the name of the league with the signatures of at least two officers needed for withdrawals. Ensure the statement is sent to the league president.
2. Arrange to have all league funds deposited within one week of receipt.
3.Be responsible for a complete accounting of all receipts and disbursements. On the request of the president or board, furnish a current financial statement to each team captain and officer.
4. Distribute all prizes within 21 days after the end of the league schedule unless:
a. The board has set another time for distributing prizes, or
b.USBC has authorized holding up payment pending settlement of a claim or protest affecting prize distribution.
5.When the prizes are distributed, give each team captain, officer and/or member a detailed financial statement, showing all income received on behalf of the league and an accounting of all money disbursed. The financial statement must also show the prizes distributed and list to whom they were awarded.
6.Turn over all financial records to the newly-elected officer upon election.
7. All financial records, whether in possession of the former officer or newly-elected officer, shall be retained for at least one year from the completion of the season.In youth leagues that do have a board, the treasurer shall assist the league official in the duties of the treasurer.
In leagues using in-house banking services, the elected treasurer remains responsible for all the duties specified in Rule 102f. The treasurer must be eligible under the bonding requirements. (For more information on managing league funds, see the League Operations Handbook on BOWL.com.)
102g. Duties of the Sergeant-at-Arms
The sergeant-at-arms shall perform such duties as may be required by the president or the board of directors.
102h. Duties of the League Supervisor (Youth Leagues Only)
The league supervisor is designated by the organizer of the youth league and is responsible for:
1. The league president duties. In youth leagues that do have a board, the president will assist the league supervisor.
2. Granting pre-bowls and postponements, unless the authority is given to an appointed committee or the league official.
3. Co-sign for withdrawal of funds from the league account(s).
The league supervisor and league official cannot be members of an immediate family. (For more information on managing league funds, see the League Operations Handbook on BOWL.com.)
Commonly Asked Questions – Rule 102h.
102h/1 – Must a youth league supervisor be a USBC member?
Yes, the league supervisor is considered a league officer and therefore must be a USBC member per Rule 102a.
102h/2 – Who is considered immediate family? What if they are no longer in the same household?
Members of an immediate family include mothers, daughters, sisters, wives, husbands, sons,brothers, fathers, stepsisters, stepbrothers, stepmothers, stepfathers and in-laws. Two members of an immediate family cannot serve as league supervisor and league official of the same league or co-sign for withdrawals from a league account, even if they do not reside
in the same household.
102i – Duties of the League Official (Youth Leagues Only)
The league official is designated by the organizer of the youth league and is responsible for:
1. The league secretary and treasurer duties. In leagues that do have a board, the secretary and treasurer will assist the league official.
2. Filing a written report of all Rule 400 violations to the local association for possible disciplinary action. (See Rule 17e.)
3. Working with the league supervisor to:
a.Adopt rules prior to the start of the schedule, unless the league has a board of directors.
b. Enforce the league and USBC rules.
4. Adopting an awards list within the first five weeks of league play and stating how awards fees collected will be disbursed, unless the league has a board of directors. (See Rule 103a.)
5. Co-sign for withdrawal of funds from the league account(s).
(For more information on managing league funds, see the
League Operations Handbook on BOWL.com.)
Commonly Asked Questions – Rule 102i.
102i/1 – Since our youth league has such low award fees we can’t open a bank account as required. What can we do about this situation?
When a league’s funds are too small to meet banking requirements, we suggest they request the center to set up in-house banking. If this is done, the funds must be deposited in a separate account, and the center must provide monthly accounting to the league.
102i/2 – Must a youth league official be a USBC member?
Yes, the league official is considered a league officer and therefore must be a USBC member per Rule 102a.
Rule 103 – Board of Directors
This rule is waived in youth leagues where a majority of the membership is comprised of youths 13 years or younger and for high school conference leagues.
The board of directors shall consist of the officers and team captains. In youth leagues that do have a board of directors, the adult supervisor and/or official also are members of the board. All other adults are advisors. The board shall govern the league with the following provisions:
1. A captain may name another team member to act as the team representative at board of directors meetings.
2. Each member of the board is entitled to one vote whether an officer of the league, a team representative or both.
3. A majority of the members of the board constitutes a quorum for the transaction of business, unless otherwise stated in the league rules.
Commonly Asked Question – Rule 103a.
103a/1 – If the team captain is also an officer, can they vote as a captain
and as an officer?
No. Each member of the board is entitled to one vote, whether a league officer, team representative or both. The rule also states a captain may designate another team member to act as the team representative at board meetings. Therefore, if the captain designates another member, the captain is entitled to vote by virtue of the office held, with the other member voting as team representative.
The board of directors or the youth league supervisor and official shall be responsible for:
1. Making decisions on all matters arising in the league.
2. Deciding all protests involving USBC or league rules. The decision of the league board is final unless an appeal is made under the provisions of Rule 119.
(Guidelines on how to handle a protest can be found on BOWL.com.)
When a team and/or individual is found to be ineligible under league or USBC rules, the game shall be forfeited unless there is a decision to declare the game null and void. In the latter case, a decision shall also be made as to whether the game shall be rebowled.
Commonly Asked Questions – Rule 103b.
103b/1 – When games bowled are protested, what decisions may the board make?
The board should first determine if the protest was filed within the time limits prescribed in Rule 119. If the protest is timely, the board can by majority vote declare game(s):
If a rule was violated.
b. Null and void and rebowled:
If a rule was violated, but was not complied with due to
misinformation or mitigating circumstances. If games are declared null and void, the board
should make another decision as to whether the games should be rebowled.
c. Stand as bowled:
If it is found there is no cause for action.
The board decides to null and void the games of two teams involved in a protest. What happens to the original games bowled? Both team and individual records are eliminated. This includes wins and losses, averages, prize consideration, etc. In other words, a null and void game no longer exists, except for
USBC award recognition. (See the note below.) The series scores are deleted from the bowler’s average records as of the date of the decision.
For example, if an individual bowled a 498 series December 3 and the board ruled the match null and void January 7, the 498 series is subtracted from the total pins in the average record and total number of games as of January 7. A new average is computed. The same holds true for all other bowlers with games declared null and void. When the match is rescheduled, the current average is used for handicapping purposes and lineup changes may be made.
If a USBC award is earned and the scores declared null and void by the league board, the null and voided scores may be recognized for USBC awards and the league secretary should file an award application.
103b/3 – What if fees are never paid and the prize fund is short? What course of action can the league follow?
This would be a matter for referral to the board under Rule 103b. Generally, when a shortage occurs because a team member did not pay fees, the shortage is deducted from the individual’s share of the team prize money at the end of the season. If the shorted amount is excessive and not covered by the individual’s prize money, the loss could be prorated and a small amount would be taken from the prize money of each team in the league or the loss could be taken from the team’s prize money. In either case, the league has the option to file charges against the member under Rule 115b.
103b/4 – At the organizational meeting there was discussion and a vote taken regarding an adoption of a rule, but the rule did not appear in the printed rules. What can be done to correct this?
It is not unusual for a league to adopt a rule and then have the rule inadvertently omitted when the rules are prepared for distribution. Under these circumstances, it is permissible for the board to meet to review the organizational meeting minutes in accordance with Rule
103b. The board members can also be asked to ratify what happened at the organizational meeting by majority vote.
If a majority of the board determines the rule was actually discussed and voted on at the Organizational meeting, and it was inadvertently omitted when the rules were typed, the rule is binding and added to the existing rules. In this situation, the league is not adding, deleting or changing the existing rules, only clarifying what is adopted, so written consent from every team captain is not needed.